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G-Invoicing Business Rules
Fiscal Service established a mandate in the Treasury Financial Manual (TFM)
for the use of Government Invoicing (G-Invoicing) to facilitate Buy/Sell Intra-
governmental Transactions (IGT). This mandate is a phased approach that requires new Buy/Sell activity to be implemented by October 2022 and in-flight activity
to be converted by October 2023. Fiscal service will monitor Entity compliance to meet the G-Invoicing mandate by defining metrics and thresholds to measure
compliance levels and communicating those levels to the Entity. One way in which Fiscal Service will measure an Entity’s compliance will be a comparison between
the data that an Entity reports in the Government-wide Treasury Account Symbol Adjusted Trial Balance System (GTAS) and the Performance Transactions created
in G-Invoicing. This document defines the G-Invoicing specifications needed to compare with bulk file data entered by agencies into GTAS, for this purpose of
measuring agency compliance with the G-Invoicing mandate.
Certain transactions an Entity completes in G-Invoicing create the need to post accounting journal entries within the Entity’s internal accounting records. These
journal entries feed the Entity’s trial balance, thereby, impacting the Entity’s financial statement lines and reciprocal categories (RCs), specifically RC22 Accounts
Receivable/Payable, RC23 Advances and Prepayments to/from Others, and RC24 Buy/Sell Revenue/Costs. The rules describe the various types of G-Invoicing
transactions that are expected to affect the previously mentioned RCs. The dollar amounts derived from these rules will be used as the basis for comparison with the
GTAS data. Percentages calculated from this comparison will be used to measure the compliance based on a metric of percentage thresholds which include a traffic
light rating Green, Yellow, and Red to be reflected on the IGT scorecard. The percentage thresholds will be incrementally increased each Fiscal Year (FY).
Performance Transaction Types
The types of G-Invoicing Transactions are Delivered/Performed, Received/Accepted, Advance, and Deferred Payment
. The Business Rules surrounding these Performance Transactions can be found at TFM Volume 1, Part 2, Chapter 4700, Appendix 8, Section 2.6.
Delivered/Performed: Performance Transaction submitted by the Seller to indicate that they have transferred control or performed the good/service to the Buyer.
The completion of this transaction would indicate a receivable/revenue being recorded by the Seller and should be reciprocated with expense/payable recorded by
the Buyer. If the Order is operating under FOB Point of Source, this Performance Transaction will automatically initiate settlement through the IPAC application.
Received/Accepted: Performance Transaction submitted by the Buyer to indicate receipt and acceptance of the goods/services from the Seller, which will occur
after the Seller has completed a Delivered/Performed transaction. If the Order is operating under FOB Point of Destination, this Performance Transaction will
automatically initiate settlement through the IPAC
application. If receipt and acceptance is not provided by the expiration of the agreed upon Constructive Receipt Days, automatic receipt and acceptance will be
generated through G-Invoicing to align with the Seller’s Delivered/Performed transaction and initiate settlement.
Advance: Performance Transaction submitted by the Seller to collect an advance payment from the Buyer. The Seller will be able to initiate the Advance Performance
Transaction to generate an advance collection/payment of funds regardless of FOB Point domain value. Completion of this Performance Transaction will
automatically initiate fund settlement through the IPAC application. Any Delivered/Performed transactions against Schedules with an advance balance will not
initiate settlement but should be used to draw down the advance balance on the Schedule. Upon, completion of settlement of an advance payment, the Buyer and
Seller must record the appropriate asset and liability to reflect the advanced balance.